We have prepared this Privacy Notice to inform you regarding your personal data that may be processed by Kavasoğlu Law Firm (“Firm”) and regarding the purposes of processing, methods and legal grounds for collection, categories of recipients to whom the personal data may be transferred, and your rights under the Law on the Protection of Personal Data numbered 6698 (“
LPPD”).
We process your personal data in accordance with the relevant legislation, only for the purposes and limitations defined below, and take the utmost care to implement the necessary and appropriate technical and organizational measures.
Your personal data, the information and documents that you have shared with us in connection with receiving services from the Firm, the information and documents that are collected through publicly available resources or through our website are collected in oral, written and electronical environments and are processed through automatic and non-automatic means for the purposes explained in this privacy notice.Your personal data will be retained within Turkey for the legal retention periods (if any), and/or for the period necessary for the purposes of processing. Your personal data will be erased, destroyed, or anonymized at the end of the retention period necessary for the purposes of processing in accordance with the legislation and relevant policies and procedures of our Firm.
Legal Grounds for Processing Personal Data
Your personal data may be processed within the scope of the legal advisory/advocacy services we provide to our clients, our business development and procurement processes, as well as the administration, management, and financial operations of our Firm, for the purposes described below and to the extent necessary, on the legal grounds that processing personal data is necessary for the enactment or fulfilment of the contract as indicated under Article 5(2)(c) of the LPPD, you have made the personal data available to the public in accordance with Article 5(2)(d) of the LPPD, the data processing is mandatory for the establishment, exercise, or protection of any right under Article 5(2)(e) of the LPPD, or that processing personal data is mandatory for the legitimate interests of our Firm in accordance with Article 5(2)(f) of the LPPD or upon your consent where necessary.
Your personal data may also be processed for the purposes of pursuing or defending against legal proceedings on the legal grounds that processing is mandatory for the establishment, exercise, or protection of rights as indicated under Article 5(2)(e) of the LPPD or for the purposes of fulfilling our legal obligations under the applicable legislation, especially the Attorneys Law, and complying with the information and documentation requests of the competent authorities on the legal grounds that processing is necessary for compliance with our legal obligations as per Article 5/(2)(ç) of the LPPD or if processing personal data is mandatory for the legitimate interests of our Firm as per Article 5/(2)(f) of the LPPD.
Your personal data may be processed in the course of providing you updates on legislative amendments or legal developments as well as our newsletters, publications and events to the extent necessary with respect to the legal advisory/advocacy relationship and on the legal grounds that the processing of personal data is mandatory for the legitimate interests of our Firm as per Article 5/(2)(f) of the LPPD or upon the consent of the individuals who are interested in our services, publications and events.
Our Activities Requiring Processing of Personal Data
1. Legal Services
As part of our legal services, we may process the personal data of clients, business partners, suppliers, individuals that are the subject of or party to the relevant dispute, as well as their representatives and employees, and of third parties such as judges, public prosecutors, counter party attorneys, experts and notaries public.
Your personal data is processed for the below purposes:
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Providing legal services within the scope of the Attorneys Law numbered 1136;
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Conducting conflict checks with prospective clients;
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Performing our contractual undertakings;
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Communications with and on behalf of our clients;
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Obtaining expert and legal opinions, the procurement of other goods/services;
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Issuing invoices, carrying out invoicing, payment and settlement processes;
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Performing our legal obligations under the legislation.
2. Corporate Communication and Publications
Personal data may be processed regarding our clients that we provide legal advisory and advocacy services to, project partners, suppliers that we receive counselling/support from with respect to our main activities, experts that provide us opinions, together with their representatives and employees, as well as individuals that are interested in our services and publications.
Your personal data is processed for the below purposes:
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Carrying out corporate communication and client development;
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Sharing our publications and works such as newsletters, client alerts, articles, with existing and potential clients and other individuals that are interested in our publications;
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Announcing meetings and events.
2.3. Newsletter and Publication Subscriptions
If you have signed up to be included in the delivery list for our newsletters, articles or publications, your personal data may be processed for the purposes of performing the relevant delivery. If you wish opt out from the deliveries in question, you may click on the link indicating “Please click if you do not want to receive information e-mail” included in the e-mail that has been sent to you. If you do not want to receive printed deliveries sent via mail, please send your request to
info@kavasoglu.av.tr.
3. Auxiliary Procurement Processes
Within our good and service supply processes that are auxiliary to the scope of the main activities of our Firm, the personal data of suppliers of services and goods, and their representatives and employees may be processed.
Your personal data is processed for the below purposes:
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Carrying out good/service supply and purchase processes for fulfilling the needs of our office and performing our contractual obligations within the scope of good/service relations and making necessary communications;
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Carrying out invoicing, payment, accounting, and agreement processes;
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Carrying out internal processes such as finance, IT, HR, office management, secretariat, archive etc.;
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Maintaining the security of our assets and information;
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Managing and administering our corporate structure, carrying out internal reporting, auditing, and business development processes, managing contracts, carrying out legal and accounting processes, and performing our Firm’s internal rules and procedures;
5. Visiting our Offices
If you visit our offices, your identity, contact information, company, vehicle information, and information regarding your visit may be processed for the purposes of organizing the meeting/event that you will attend, keeping guest records, ensuring and monitoring the safety of our offices and the building, and for the purposes of mandatory legal disclosures with official authorities and pursuing legal proceedings, if any.
Guest information may be mutually shared with the data processors providing services to our Firm and with the management of the buildings in which our offices are located for the purposes of ensuring the general security of the buildings, if necessary.
Processing of Personal Data in our Other Activities
In the event that it is necessary to process your personal data for the purposes of a temporary process rather our fundamental activities indicated above, the relevant data processing processes will either rely on the below mentioned legal grounds or your consent, subject to Articles 5 and 6 of the LPPD:
a. Your consent;
b. Clear provision in the laws;
c. Processing is mandatory for the protection of the life or physical integrity of the person or any other person who is bodily incapable of giving their consent or whose consent is not deemed legally valid;
d. Processing of personal data of the parties to a contract is necessary, provided that it is directly related to entering into or fulfilment of that contract;
e. Processing is mandatory for our Firm to perform its legal obligations;
f. You have made the personal data available to the public;
g. Processing is mandatory for the establishment, exercise, or protection of any right;
h. Processing is mandatory for the legitimate interests of our Firm, provided that this processing does not violate your fundamental rights and freedoms.
Transfer of Your Personal Data
The circumstances where your personal data may be shared with third parties for the abovementioned activities and purposes, to the extent necessary and relevant for the activities and purposes in question, are as follows:
Your personal data may be shared with third parties such as clients, counterparties and disputed parties, their representatives and other parties, third parties such as experts and consultants that we have requested an opinion from, courts, notaries public, and relevant institutions and organizations in the course of our legal services; banks to execute payments; event organizers venues and similar parties with respect to event organizations; rating companies in Turkey and abroad and local and foreign platforms publishing professional experience upon consents of the client referees for client development purposes; and the suppliers and consultants we receive services from in fields such as accounting, auditing, cargo, courier, and bulk communications; the competent authorities in accordance with our legal obligations or the requests made by authorities authorized to request your information as per the legislation or in case of a dispute.
Your Rights and Contact
You are granted the below rights as per article 11 of the LPPD: (i) the right to be informed whether their personal data has been processed or to request information about whether their personal data has been processed; (ii) the right to be informed of the purposes of the data processing and whether their personal data has been used for the intended purposes; (iii) the right to be informed of the third parties to whom their personal data has been transferred either domestically or abroad;
(iv) he right to request the rectification of incomplete or inaccurate data, if any; (v) the right request the erasure or destruction of their personal data under the conditions laid down in the LPPD legislation; or request a notification from the third parties to whom their personal data has been transferred regarding the operations carried out with respect to their aforementioned request; (vi) the right to object to the processing of their personal data collected exclusively by automatic means that has led to an unfavorable consequence for them; (vii) the right to request compensation for any damages arising from the unlawful processing of their personal data.
For your queries or requests in relation to your personal data, you may submit your written request to our address at “34394Ahi Evran Cad., No:6, 42 Maslak A Kule Multi Office Kat:12 D:9 34485 Maslak Sarıyer” through mail or by sending an e-mail to our e-mail address at info@kavasoglu.av.tr (from the registered email (KEP), electronic signature, mobile signature or the e-mail address that you previously informed us). We will be able to provide a more satisfactory response to your request if your request is precise, explicit, and clear. Please note that your request should concern your own data, or if you are acting on behalf of another person, you must provide us with a special power of attorney covering the request. As per the regulations, your request should include your name, surname, Turkish ID number (for foreigners, nationality information and passport number), proof of identity, and the contact information for where our response to your request should be sent.